Officer & Committee Duties

PRESIDENT

  1. Presides at all meetings of the general membership, Board of Directors and Executive Committee meetings.
  2. Guide and direct the club to insure the involvement, enjoyment, and interest of all members; and that all goals are met.

Serve as ex-officio member of all committees.

Appoint and direct these special committees;

Awards Committee: This committee is in charge of ordering, engraving and delivering all awards for the Annual Installation Banquet held each year in June.

District Contest: The District Contest Chairman is responsible for reporting all eligible points for the District Contest; this may also include arranging official visits to other clubs, and encouraging attendance at district events.

Nominating Committee: The Nominating Commit-tee will select and interview potential candidates for club offices. The committee shall submit a slate of qualifying candidates for the various club offices at the nominating meeting held each year in March.

Safety Officer: The Safety Officer should inspect each club function for safety and potential hazards. He should review each event with the Lions International Checklist to limit liability and control possible problems.

Facility/Food Committee: This committee is activated as needed to address issues arising from the meeting location, facility, catering and/or food services.
1st VICE PRESIDENT

  1. Finance & Fund Raising
  2. A) Community Partnerships:  This is the inaugural year of a unique, exciting and inclusive fund raising effort.  The Community Partners porgram is a fund raising effort that provides year-round donations that provides a combination of various sponsorships and participation in each of the Conroe Noon Lins Club fundraising events.  Parnterships are purchased for a 1-year period, from July through June, coninciding with the Lions club year.  Each level of sponsorships offers various degrees of advertising and involvement; along with year round recognition at all the Conroe Noon Lions Club Charity functions.
  3. B) Annual Golf Tournament: The Annual Lions Club Golf Tournament began in 1987 and has been held at many of the local golf courses around the county. This one-day event has turned into a fun and easy moneymaker with very little manpower required. After a short rest from the Montgomery County Fair Concessions Sales this event is typically held in April or May.
  4. C) Lucky Derby: The Lucky Derby – truck raffle was started in conjunction with the Annual Lions Club Carnival and was the Carnival’s largest money making event. This fundraiser is an easy sale; each ticket is sold for $100, with only 300 tickets being distributed, from these the 15 finalists are drawn. Each year a “Winners Finale” is held for the 15 finalists to receive a prize with a value of at least $200.00; with the final winner driving away in a new Chevy S-Series pick-up truck. The ticket sales begin some time in October and the drawing is usually held in early December.
  5. D) Fair Buyers Group: Being a community minded organization with an emphasis on kids and having a good working relationship with the Montgomery Co. Fair Assoc. the club formed it’s Members Buyers Group in 1990. Not to take any funds away from the already existing service projects, the club members contribute individually to the group to purchase 4-H & FFA projects at the Montgomery County Fair Auctions.
  6. E) Skeet Shoot: This new event began in March, 2004 and has been designed to raise funds for capitol improvements at the Lions Park.  Here 5-man teams take their turn on a competitve skeet field for scoring but are also offered shooting rounds on other skeet and trap fields for their entry fee.  The event is held on a Saturday morning and contestants are offered a light breakfast and a BBQ lunch after the competition; trophies, prizes, and auction add to the fun and fellowship of the day.F) Dinner/Dance & Auction:  At one time the Rodeo Dance & auction was one of the most profitable and most fund parts of the annual Lions Club Rodeo.  So in keeping with this profitable event, this year a Dinner/Dance & Auction was developed with a theme of ‘the Legend of the Lion’.  the event will include a sit-down steak & shrimp dinner, live music and both a ‘live & silent’ auction.  To accommodate the expected number to attend this new event, it has been scheduled for Havens Landing in mid-September
  7. Membership Committee:
    A) Recruiting/Orientation Committee: The Membership Committee is responsible for the addition of new members along with educating, involving and stimulating members to continue as active Lions. This committee processes all new membership applications, interviews potential new members and presents then to the board of directors for membership approval. This committee through out the Lions club year conducts new member inductions and orientations.
  8. B)  Retention – Drops & Delinquents: The Retention Committee investigates request for drops, members with substantial absences, and those members delinquent with dues payments. They attempt to resolve any conflicts or discrepancies and every effort is made to retain members. When the drop request is due to a move or change in work location effort is made to transfer a Lion to another club, rather than drop a member from Lionism.
  9. C) Member Services Committee:  This committee works to welcome and inform new members about the club and it’s activities. It also acts as a liaison between the general membership and those Lions with special need (E.I., sickness, etc.).
  10. Programs – Coordinator: The Programs Coordinator keeps a calendar of weekly programs presented at the club meetings. He is in charge of arranging informative & entertaining programs along with scheduling Lions programs and important club functions (E.I., inductions, club elections, etc.).
  11. Constitution & By-laws Committee: The board of directors will ask this committee to interpret any conflicts or discrepancies that might occur in the club, district, or International procedures and protocol.
  12. Lioness Liaison: This committee chairman is the club’s link to the Conroe Lioness Club, a ladies auxiliary club to the Conroe Noon Lions. The Lioness Club often assists in club fundraisers and projects, and traditionally shares the year-end Installation Banquet with the club.
  13. Publicity & Public Relations: Committee chair and co-chairs are asked to use this committee in getting the news out to the general public about our many fund raisers & service projects.

2nd VICE PRESIDENT

Public & Health Services

  1. A) Christmas Baskets: Each year the club works very closely with the Montgomery Co. Friendship Center to identify less fortunate elderly families to provide food baskets during the holiday season. Members traditionally deliver these food baskets after the last Wednesday meeting in December before the holiday break.
  2. B) Blood Drive: This long running community service project has its roots in the early years of the club during the days of WWII. Older members remember helping the Red Cross organize and host blood drives for the war effort. Now the Blood Drive is run through the Gulf Coast Blood Center of Houston. The Blood Drive is held each year in December to help in the crucial need for blood during the holiday season.
  3. C) Drug Awareness: The Drug Awareness committee participates in such programs as Red Ribbon Week, the DARE Program, and Operation Graduation. Each year this committee also sponsors a contestant to the District Drug Awareness Speech Contest that is held in early spring.
  4. D) Diabetic Support Group: The Conroe Noon Lions Club & the Woodlands Lions Club in a joint effort sponsor the Montgomery County Diabetic Support Group. This group publishes a monthly newsletter and holds monthly meetings, which rotate between the Conroe Medical Center and the Woodlands Community Center.
  5. E) Diabetic Essay Contest: Each year this committee sponsors a contestant to the District Diabetic Essay Contest, applications are given to Conroe High School seniors to complete along with submitting a 1,500 words essay on an assigned topic regarding diabetes. The winner receives a $1,000 scholarship and an opportunity to compete at the District & State contests for additional scholarship funds.
  6. F) Humanitarian Assistance: The Humanitarian Assist-ance committee is designed to evaluate requests that do not qualify for one of the other club service programs. These requests generally involve unusual situations from those on fixed income or in financial emergencies. This committee has purchased or arranged for such items as wheelchairs, hospital beds, breathing machines, prosthetics, built porches with ramps, repaired heaters and much more.
  7. Sight Conservation – Eyeglass Program The Sight Conservation Committee is the largest community service project of the Conroe Noon Lions Club; with an annual expense budget of $16,500.00. The committee works very closely with CISD nurses and personnel in identifying children in need of eye examinations and glasses. In recent years, the committee has also assisted the elderly and those on limited income on a case-by-case basis. In the past this committee has worked with the blind, furnished vision-testing equipment to area schools, and supplied visual aids for the county library.
  8. A) Lions Eye Bank of Texas
  9. White Cane Day: White Cane Day is a promotion day to draw attention to the Lions Clubs International’s continuous work with the sight impaired. Funds from this day are split between the Lions Eye Bank of Texas the club’s own eyeglass program.
  10. B) Used Eyeglass Collections: Lions Clubs International has been collecting used eyeglasses for over 70 years through their “Recycle for Sight” program. This program promotes recycling to meet the demand for quality eyeglasses in developing nations. The Conroe Noon Lions Club collects used eyeglasses year-round by placing collection boxes at optometry offices and various other locations around the city. The month of May is designated as “Recycle for Sight” Month, and an effort is made at the club meetings and through newspapers & radio advertising to emphasize these efforts.
  11. C) Lighthouse for the Blind: Annually Lions of District 2-S2 sponsor a Christmas Shopping Trip for clients at the Lighthouse for the Blind. Blind clients are paired with “helpers” such as Lions, Leos or Lionesses to assist them in selecting gifts for the holiday season.
  12. Hearing Conservation: This Committee works with CISD personnel to identify children with limited hearing or hearing problems. The club funds hearing examinations and the replacing and/or repairing of hearing aids. Occasionally this committee will help with elderly and limited income cases as funds allow.
  13. Texas Lions Camp – Campers: The Texas Lions Camp; which was chartered in 1949, is a camp for children with physical disabilities and diabetes. The camp is sponsored by all the Lions Clubs in the State of Texas and operates several camping sessions throughout the summer. The camp is free of charge to the camper’s family and support campers in building self-reliance, friendship, and self-esteem through their own achievements. Each year the Club works with CISD nurses, medical clinics, and the media to locate potential campers. The Conroe Noon Lions also helps the District to sponsor a round-trip bus at no charge to the campers. Applications for the camping sessions are available in mid-January of the camping year.
  14. A) Work Weekend Coordinators: Each year the Texas Lions Camp asks for assistance from Texas clubs to help with projects to get the camp ready for the upcoming summer sessions. A group of volunteers from this club has traditionally made an overnight trip in the spring to the camp to help with such projects as building grandstands, painting buildings, building handrails on wheelchair ramps, and more. After a long day at the camp the evenings are typically reserved for a little socializing. This is a rewarding and much anticipated weekend trip.
  15. Lions Information: This committee is to keep the membership informed of up-coming events at the Club, District, State and International levels. As well as giving a brief review to the club members about the business conducted from the monthly board of directors meetings.
  16. Kids on the Lake: Kids on the Lake began in 1998, and is a fishing tournament for physically & visually challenged children ages 5-15. It is held each year in early May at the home of Lion Pat and Lioness Maggie McPherson, this is a fun day of fishing, games, prizes and lunch for those deserving children.

3rd VICE PRESIDENT

  1. Recreation & Social Services
  2. A) Christmas Social: Traditionally this event is held in early December as a social event for the members and their spouses to enjoy the fellowship and spirit of the holidays.
  3. B) Installation Banquet: The Annual Installation Banquet is held jointly in mid-June of each year with the Conroe Lioness Club. This event awards committee chairs & co-chairs, board members and officers on the accomplishments of the previous year; as well as installing the incoming officers for the new Lions year. The club’s highest awards, “Rookie of the Year” & “Lion of the Year” are also announced at this banquet.
  4. C) Lions Family Picnic: The club began holding the Lions Family Picnic in 1996, as a way for members and their families to fellowship together in a comfortable & casual setting. At many of the projects and fundraisers the members are so busy with the work to be done that there is no time to get to know each other. This event is centered on the children with pumpkin painting, a moonwalk, games and other fun activities.
  5. D) Anniversary Celebrations & Other Socials
  6. Outstanding Youth Contest: This contest is the successor to the club’s Queens Contest held each spring. High school seniors from Conroe High School make application and go through an interview process. Finalists appear at a club luncheon where a winner and 1st runner up is selected. The club awards a $1,000 scholarship to the winner, who in turn will represent the club at the District contest and will become eligible for other scholarship awards.
  7. Scholarships: This committee will award $10,000.00 in scholarship funds this year. Scholarships are awarded based on academic performance, leadership skills & activities; desire to pursue higher education, and financial need. Consideration is also given but not limited to those planning to attend a trade or vocational school. Scholarship funds are available to seniors at Conroe High School as well as seniors at an accredited private/parochial school in the Conroe area.
  8. Greeter/Lion Tamer: The Lion Tamer acts as the official club greeter, welcoming members, Lions’ guests, and speakers to the club meetings. New members are asked to assist the greeter from time to time as a way of meeting club members and becoming involved.
  9. Convention Hospitality Committee: Traditionally the Conroe Noon Lions Club hosts a hospitality room at the District 2-S2 Annual Convention. Being the largest club in the district, this committee is in charge of arranging a room, refreshments and food, where the district & club members can fellowship and enjoy the camaraderie of one another.
  10. Leo Clubs -Conroe High School: The Leo Club Liaison works closely with the Leo Club Advisor to guide and counsel the Leo Club to ensure that it is operating within the policies of Lions Clubs International. The Leo Club Liaison or co-chair should attend each meeting of the Leo club or its board of directors meetings to establish a close working relationship with the club’s members. The Liaison reports to the board of directors on the activities planned & organized by the Leo Club for approval and participation if help is needed from the Lions Club.
  11. Park Committee: The Conroe Noon Lions Club along with the City of Conroe broke ground for the “Lions Park” on June 17, 1997 and officially opened it in June 1999. In the spring of 2001; a new cover pavilion was added to the park by way of a matching grant proposal. This committee continues to work with the City of Conroe to raise funds and add improvements to this joint park project, and possibly others in the future.
  12. Concessions – Fair – This committee along with the 3rd Vice President is in charge of all concessions needed for club activities; ranging from the Fair, Bull Rides to the PRCA rodeo. Different chairman may be called upon for different events but care is taken to maintain inventory control, food quality, and profitable pricing.

SECRETARY

  1. Serve as recording officer of the club and liaison between club and District and International. Act under direction of President and Board of Directors.
  2. Submit monthly MMR reports.
  3. Keep the general club records, including:
  4. A) Minutes of Club and Board Meetings.
  5. B) Committee Appointments
  6. C) Officers List
  7. D) Members’ Attendance Records.
  8. E) List of Members showing:
  9. Classification
  10. Address
  11. Telephone numbers
  12. Spouse’s name
  13. Record of credits members have towards awards such as attendance, chevrons and key awards.
  14. Prepare agenda of meeting and distribute to Board of Directors with reminder of meeting.
  15. Prepare and submit other reports as requested.
  16. Make application to International for awards.
  17. Secure bond for President and Treasurer and others as directed by the Board of Directors.
  18. Advise Treasurer of all International dues and fees as well as other expenditures to be paid.
  19. Serve as bulletin assistant.

ASSISTANT SECRETARY

  1. Assist Secretary as directed by him, President or Board of Directors.
  2. Serve as Bulletin Editor.

TREASURER

  1. Serve as financial officer of the club and act under supervision of President and Board of Directors.
  2. Keep the club’s financial records including:
  3. A) Detailed record of receipts & disbursements.
  4. Prepare an annual budget for Administrative and Activity Funds of the club.
  5. Prepare and present to the Board of Directors monthly;
  6. A) Transaction Sheets showing receipts & disbursements from the previous month for both accounts.
  7. B) Income Statement for both accounts
  8. Pay all International dues and fees timely, as well as other obligations of the club.

Prepare all returns required by the Internal Revenue Service.
ASSISTANT TREASURER

  1. Assist Treasurer as directed by him, the President, or Board of Directors.
  2. Issue regular dues statements to member; collect all dues and other monies due to the club.
  3. Keep the club financial records, including:
  4. A) Members’ Accounts
  5. B) Collection & Expenditures of Charity Funds

TAIL TWISTER

  1. Promote harmony, good fellowship, liveliness and enthusiasm at all meetings.
  2. Provide stunts or games and the imposition of fines on any club member. There shall be no ruling from his decision in imposing fines; however, no fine shall exceed ten cents and no member shall be fined more than twice at any one meeting. The Tail Twister may not be fined except by unanimous vote of all members present.
  3. All monies collected by the Tail Twister shall be turned over immediately to the Treasurer.
  4. Assist Program Committee (or Chairman), Attendance Committee, Lions Information Committee, Finance Committee, Convention Committee and other when possible and appropriate.
  5. Perform other duties as requested by the President or Board of Directors.

ASSISTANT TAIL TWISTER

Assist the Tail Twister as directed by him, the President or the Board of Directors.

Take over appropriate duties in the absence of the Tail Twister.
LION TAMER

  1. Take charge of and assume responsibility for the club’s property and paraphernalia.
  2. Is the official Greeter, welcomes all Lion members, guests and speakers at meeting room door.
  3. Place flags, gong, gavel, songbooks, name badges in proper place before each meeting.
  4. Distribute bulletins, favors and literature at meetings as required and assist program if appropriate.
  5. Act as Sergeant-at-Arms at meetings.
  6. Insure that those present are properly seated including program speaker and guests at the head table.

ASSISTANT LION TAMER

  1. Assist the Lion Tamer as directed by him, the President, or Board of Directors.

DIRECTORS

  1. Serve as member of the Board of Directors to help in the guidance and policies of the club.

Assist the President as requested.

Assist the Vice Presidents and their committees as requested.